Planning
Schedule shifts, approve hours, and send approved hours to the Invoice queue. Smart Assign uses availability and requirements. You confirm.
How planning flows
The usual path in Gig-a-tronic: request, assign and confirm, scheduled work, approve hours, Invoice Queue, invoiced. Side paths cover changes, disputes, and cancellations.
From open request to invoiced
Optional company settings can skip confirmation or verification. After the end time, scheduled shifts move to verification automatically (they do not stop on Completed first).
- 1
Requested
Open request
A shift exists for a client and project, with no one assigned yet. It shows up under Open Requests until you assign someone (or they apply).
- 2
Assign and confirm
Pending Assignment / Pending Request
You assign a person, or they apply. Confirmation is bidirectional: if you assigned them, they confirm; if they applied, you approve. Refuse returns the shift to Requested. You can override to Scheduled when needed.
- 3
Scheduled
Ready to work
The shift is confirmed. People work from this status. Availability, conflicts, and calendar views stay anchored here.
- 4
Verification Pending
Check hours
When the end time has passed, the system moves the shift here for review (unless your company skips verification). You check hours, breaks, and notes before approval.
- 5
Verified
Approved delivery
Hours are approved. The shift can move to the billing handoff, or into a dispute if something is wrong.
- 6
Invoice Queue
Handoff to invoicing
From the Invoice Queue tab you send approved shifts on to invoicing. The shift locks for edits; creating the PDF/UBL happens under Invoicing.
- 7
Invoiced
Billed
The invoice is finalized. The shift is marked Invoiced. Payment tracking lives on the invoice, not as a further shift-status step on this page.
Real side paths
Change requested
From Scheduled (or still pending), someone asks to change details. You approve back to Scheduled, send it back for re-confirmation, or unassign.
Dispute
From verification or after Verified, you can dispute. Resolve with adjustments, then return to Verified.
Cancel
Cancel when the shift will not run. You can reopen a cancelled shift as Requested to start again.
How it looks in the product
Privacy-safe demo screens, not live customer data. Deeper walkthrough: Help Center Planning guides.
Product shot 1
Shifts board: list
With a client and project selected, Plan & view shows the table of planned work: filters, bulk actions, and row menus.
Plan & view, list view. Product shot 2
Shifts board: calendar
Same shifts as the list, in week view. Useful for coverage across people and time.
Plan & view, calendar week view. Product shot 3
Bulk input for new shifts
In Add New Shifts you create one or many rows for the selected client and project: location, times, breaks, and person.
Add New Shifts, bulk input table. Product shot 4
Smart Assign
The dialog shows who fits an open shift by availability and requirements. You confirm. Nothing is assigned silently.
Smart Assign: you confirm. Product shot 5
Invoicing from approved hours
Under Invoicing you fetch approved hours and preview the invoice. You download or email PDF and UBL after that.
Invoicing: preview of approved hours.
What you do with it
Planning is your day-to-day work surface. You create shifts for a client and project, assign people, clear confirmations and change requests, approve hours, and hand work off to invoicing. Overview shows what still needs attention.
Capabilities
Beyond those steps: calendars, conflicts, bulk actions on selected shifts, recurrence patterns, and ORT premiums you configure under Qualifications & rates.
- Tabs: All Shifts, Pending Actions, Open Requests, and Invoice Queue
- Day, week, and month calendars: right-click to add; drag a shift and confirm date, time, and person before saving; overlays for absence and availability
- See conflicts when the same person has overlapping assignments
- Smart Assign ranks by availability and requirements. You confirm.
- Bulk create with shift templates and repeat patterns (daily, weekly, monthly, or 4-weekly); shifts that cross midnight roll the end date correctly
- Attention in Overview: unassigned work, confirmations, change requests, disputes, verification pending, absence, and document review
- Approve, dispute, or resolve, then send work to the Invoice Queue
- ORT (irregular-hours premium) on invoice lines when linked to services, under Qualifications & rates
- Multi-select on the Shifts board: bulk assign, change status, notify people, and send approved hours to the Invoice Queue
Outcomes
Assignment respects availability and absence. Overlapping bookings show as conflicts. Invoicing uses the rate that applied that day. A later change does not rewrite past invoices. ORT premiums on invoice lines come from the same administration. Work in the Invoice queue or already invoiced is locked against casual edits. From approval to invoice, without a second spreadsheet.
Hours and deployment
Wtta hours and deployment overview
Operational recording of hours and deployment. Not admission, not a certificate, and not a compliance score. See the in/out table for what Gig-a-tronic records, and what stays outside.
What is in, and what is out
In the product
- Recording of person, date, times, location, and unpaid break per shift
- Review and correction before invoicing
- Operational hours and deployment overview with export
- Invoice Queue and Ready for invoicing
Outside the product
- Wtta admission
- Payroll
- Identity checks
- Employment contracts, housing, BRP, or a certificate
You stay responsible for compliance. See also privacy.
Recording
Shift recording
Each shift records person, date, times, location, and unpaid break. Paid breaks stay part of worked time.
Review
Review and correct
You can correct hours, break, and location before invoicing. Approval can be skipped per company.
Overview
Hours and deployment overview
Operational data per performed shift, with export. Not a Wtta certificate and not a compliance score.
Invoice
Ready for invoicing
Invoices come from approved hours you set to Ready for invoicing. Approval does not automatically create an invoice.
Requirements
Requirements and evidence
You set requirements per role. Evidence can have a document and a review status. Gig-a-tronic does not check legal contents.
What stays outside the product
Admission, payroll, employment contracts, identity checks, housing, BRP, and the final assessment stay outside. You stay responsible for compliance.
Source: Regeling Waadi, Stcrt. 2026, 6946, Annex I 5.5–5.6. As of 12 September 2026. This is not legal advice.