Planning
From open shift to approved hours on the invoice. Every morning you see what is still open, Smart Assign suggests the right people, and you decide.
What you do with it
Planning is where your day happens. You set up shifts for your clients, put the right people on them, and approve the hours afterwards. Approved work goes on to the invoice without anyone retyping it. Every morning you see what still needs attention: shifts without a person, confirmations that have not come in, and hours waiting to be checked.
Capabilities
Everything you need to get your week covered, in one place. No schedule in a spreadsheet, no round of calls to find out who can work, and no timesheets to retype for the invoice.
- An overview of what needs doing today: open shifts, confirmations that have not come in, requested changes, hours waiting to be checked, and who is away.
- Plan in a list or in the calendar, by day, week, or month. You see straight away who is away or unavailable. Drag a shift to another time and you check the date, time, and person before it is saved.
- Set up regular shifts in one go with templates and repeat patterns: daily, weekly, monthly, or every four weeks. If a shift runs past midnight, the end date is right automatically.
- Smart Assign suggests who fits: who is available, meets the requirements, and is not already booked elsewhere. Nobody goes on a shift until you confirm.
- If someone is booked twice at the same time, you see it straight away, before it becomes a problem on the floor.
- Handle many shifts at once: assign in one go, let your people know, or send approved work on to the invoice.
- After the shift you approve the hours or mark them as disputed. Approved work goes on the invoice with the rate that applied that day and the right irregular-hours premiums (ORT).
What it looks like
Below you see how Elzenhout Uitzend B.V., the fictional agency from our demo, plans its week, including evening care for its client Huis De Waard: from what is still open to the hours that go on to the invoice.
Seeing what is still open
Your day starts with what needs you: shifts without a person, assignments still waiting for confirmation, and hours you need to check. For each shift, one line tells you where it stands.
The right people on every shift
Smart Assign puts the people who are available and fit the shift at the top. In the week calendar you see who works when and who cannot. You choose.
From hours worked to the invoice
After the shift you check the hours and approve them. What is right, you send on to the invoice in one go, without retyping timesheets.
Outcomes
You plan with people who can work and are allowed to do the job, and you see double bookings before they happen. Approved hours land on the invoice at the right rate. Work that has been invoiced is locked, so a later change does not alter an old invoice. From first request to invoice in one system.
Hours and deployment
Hours and deployment export for your own checks (WTTA-related recording)
WTTA (Wet toelating terbeschikkingstelling van arbeidskrachten). Operational recording for your own checks. Not WTTA admission, not a WTTA certificate, and not a compliance score.
What is in, and what is out
In the product
- Recording of person, date, times, location, and unpaid break per shift
- Review and correction before invoicing
- Operational hours and deployment overview with export
- Invoice Queue and Ready for invoicing
Outside the product
- WTTA admission
- Payroll
- Identity checks
- Employment contracts, housing, BRP, or a certificate
Approval does not automatically create an invoice. Invoicing picks up Ready for invoicing only.
What stays outside the product
Admission, payroll, and identity checks stay outside the product.
Source: Regeling Waadi, Stcrt. 2026, 6946, Annex I 5.5–5.6. As of 12 September 2026. This is not legal advice.
Keep exploring
See how this works on your chain?
The demo opens in a new tab: a fictional agency, no account needed.