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Pending Actions
One queue for confirmations, change requests, and approval. Only checked work moves on to invoicing.
Gig-a-tronic by Gigatron
Plan, approve & invoice
For staffing and secondment agencies that invoice clients. Rostering is the start. Approved hours go through to PDF and UBL. You invoice from the same administration, with the rate that applied that day. A later change does not rewrite past invoices.
Plan work you can also deliver
Schedule shifts, assign people, and keep status visible for your team.
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How it works
From open shift to checked invoice
Step 1
Plan the work
Schedule shifts, assign people, and keep delivery status visible for your team.
Step 2
Approve the work
Review confirmations, change requests, and approvals in one queue before work moves on.
Step 3
Invoice approved hours
Generate invoices from approved hours in the same administration, with the rate that applied that day.
Features
From planning to invoice
Pending Actions, Smart Assign, requirements per role, ORT, and portals share one administration. Optional integrations: see Technical fit.
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Planning
Schedule shifts, assign with Smart Assign, and clear Pending Actions through approval.
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Invoicing
Invoice from approved hours: PDF and UBL you can download or email.
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People
Staff, weekly availability, and time off, visible to the planner.
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Clients and delivery
Clients, locations, and projects. Set up roles, clients, and requirements quickly.
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Qualifications and rates
Requirements per role, the rate that applied that day, and ORT (irregular-hours premium) on invoice lines.
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Reporting
Steer coverage, people, and finance from the same data as planning and invoices.
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Portals
Staff and client portals on the same administration.
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Integrations (optional)
Optional connected tools suggest. Planner rules decide. Nothing is booked silently.
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Built for…
What planners use every day: Pending Actions, Smart Assign, invoicing from approved hours, requirements per role, and ORT (irregular-hours premium) on invoice lines.
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Smart Assign
See who fits an open shift by availability and requirements. You confirm.
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Invoicing from approved hours
Turn approved hours into PDF and UBL. The rate that applied that day and ORT premiums come from the same administration.
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Requirements per role
Set requirements per role and per service. Invoicing uses the rate that applied that day. A later change does not rewrite past invoices.
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From approved hours to invoice
Create invoices from approved hours: the rate that applied that day, ORT premiums, PDF and UBL you can download or email, and credit invoices for corrections.
See invoicingPortals for staff and clients
Staff and client portals give the right people access to shifts, availability, documents, and projects. Planners keep the full administration.
Does this fit how you work?
Plan a conversation about planning, approval, and invoicing, or explore the features first. There is no self-serve trial: the chain runs on test data and an order form.
Built in the Netherlands for teams that plan, approve & invoice.